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Current

Opportunities

At Aspen, our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding value through ownership, management, and development opportunities.

 

Through our Purpose, Aspen Properties is passionate about creating value for our team and community. We pride ourselves on our Core Values; Respect, Leadership, Innovation, Service Excellence and Teamwork. Through the core values, our employees are committed to a culture of honesty, open communication, and accountability with high standards of professional and ethical conduct.

 

We offer a dynamic opportunity, with an excellent compensation and benefits program. We are a fun and professional environment that promotes and rewards learning, development, and success. Aspen is an equal opportunity employer that values hiring and retaining a diverse workforce.

 

We are pleased to announce we have an opening for a team and service-oriented individual to fill a Senior Administrative Assistant position. This is an office-based role located in Calgary.

 

This is a fantastic opportunity and if you, or someone you know, are a match for the qualifications below please submit resumes to Human Resources at hr@aspenproperties.ca.

 

You’ll find a full listing and description for this and other Aspen positions currently available at CAREERS | Aspen Properties.

 

Thank you for your interest in the Aspen team.

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Senior Administrative Assistant  | Calgary

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Position Summary:

This position reports to and provides support to the Chief Operating Officer and Director, Investments & Asset Management. This position also provides administrative support to the Asset Management and Transactions team.

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Hours of work required for this position are Monday to Friday 8:30a.m. - 5:00p.m.

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Key Responsibilities:

  • Assist with the preparation and completion of all necessary documentation for commercial real estate purchase, sale and mortgage transactions

  • Provide high-level administrative support requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people

  • Coordinate extensive and sometimes complex domestic and international travel arrangements, hotels and itineraries.

  • Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP’s.

  • Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required

  • Administration of confidential files and presentations

  • Information management to help manage proposals, inquiries and appropriate distribution and delegation of research

  • Building strong relationships across the organization by partnering with internal and external stakeholders

  • Document production including the creation of presentations, proposals, and other documents

  • Administration of confidential files and presentations

  • Provide legal administrative support within a busy commercial real estate practice

  • Prepare legal documents and correspondence

  •  Manage calendar and schedule meetings

  • This role will include coordination of calendars, organization of travel and meetings, preparation of correspondence communications and presentations, processing expenses and other related invoices, and organization of events as needed

  • Perform a diverse range of tasks that involve a range of complexity with autonomy and discretion to make decisions within well-defined parameters

  •  Perform title and off-title searches and identify any problems

  •  Open / close / maintain legal files and contracts; and

  •  Performing additional administrative duties and/or special projects as assigned

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Qualifications:

  • University degree or College diploma

  • 3 - 4 years in an administration support function

  • Strong proficiency in Microsoft office products i.e. Outlook, Word, Excel, SharePoint and PowerPoint

  • Strong proficiency in Adobe

  • Strict attention to detail

  • Familiarity with financial statements and legal documents

  • Ability to exercise sound business judgment and confidentiality

  • Prioritize conflicting needs, handle matters expeditiously, proactively and follow-through on projects

  • Superior proofreading skills

  • Excellent verbal and written communication skills

  • Ability to adapt and evolve in a dynamic organization that is constantly changing

  • Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail

  • Have flexibility to work extra hours on occasion and sometimes on short notice

  • An organized self-starter with excellent time management and multitasking abilities

  • Honesty and integrity combined with a high level of initiative and dedication

  • A positive attitude with superior customer service and teamwork skills

  • Successful City of Calgary Police Information/Criminal Record Check.

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This position was posted on December 1, 2022 and will remain open until a suitable candidate is selected.

 

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